Can’t find what you’re looking for in Window 10?

Do you spend too much time trying to find photos, programs, documents etc in Windows 10? Where’s that setting? Where’s that app?

In Windows 10 the search capabilities are much improved from previous versions of Windows. Simply click the start button (WindowsLogo) and start typing. Type what you’re looking for in the search box on the taskbar. You’ll get suggestions and answers to your questions, and search results from your PC and the web. To find more results of a certain type, select the “Find results in” icon above the search box for apps, settings, documents, folders, photos, videos, music, email, calendar, people, or the web.

You can also customize the start menu to have easy access to your most recent apps and files. The Start Menu, or simply Start, gives you access to your User Documents, Oft-used and pinned software and apps, File Explorer and so on. Also new is that Start now includes Live Tiles. Live Tiles display real time content from applications such as email, photos, calendar, weather, etc. Read more about Live Tiles here: http://bit.ly/2BFkXL4

In addition to being able to search for what you are looking for and customize the start menu, there are many other tips and tricks for Windows 10. Some examples are:

  • Edge browser tips and tricks
  • Using Internet Explorer in Windows 10
  • Make File Explorer open to This PC instead of Quick Access

You can find detailed information about these and other tips/tricks here: http://bit.ly/2FhZesr

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Technology is not set it and forget it!

Is your business plan the same now as it was 1 a year ago? 3 years ago? 5 years ago? Chances are, it has changed since then. That means the technology that you initially set up to support that business plan is no longer supporting your current business plan.

Just like business plans change to reflect your business and personal situation, your technology should also change to support that new plan. What if there was a process to continuously align your technology with your business goals? A process that:

– Learns the ins and outs of your business

– Evaluates your current business plan

– Evaluates your current technology

– Develops a strategy to support your business plan through technology

– Executes the strategy to keep technology in alignment with the business plan

Just like technology is not set it and forget it, this process is not a one-time task. Because technology and business plans are constantly changing, the process is never complete. CBTech Support applies this process throughout the life of a business relationship with our clients.

If you feel your technology is not aligned with your business plan, then give us a call at (732) 640-8563 or fill out our contact us form here

CBTech Tips: Common misconceptions

Many people use the same password for all accounts and think that’s ok. Whether it’s logging into their computer, a banking website, or simply signing up for something, there’s a high risk when using the same password for each. A banking website will have all the necessary security measure in place to minimize the risk of your password being listed on the dark web. However, the simple account you created to sign up for something may not implement all the tools and because of this your password is now on the dark web. Now, bad actors will use this password to attempt logging into that secure banking website and guess what? Because it’s the same password they now have access to your bank account. If you are reading this, stop and go make those passwords different. At the very least to the important websites like your bank account and all your online shopping sites.

CBTech Support implements standards to help protect and monitor your passwords. We offer dark web monitoring and password management system to help identify:

– Passwords in use for a long period of time
– Weak passwords
– Exposed passwords

Many small businesses feel their company is too small to be target by hackers. Smaller companies are a target because they tend to have weaker security measures in place. To a hacker, that means data is behind your door which is easy to unlock/bypass. Maybe it’s not your company data they are after but the data you store about your customers/clients. Here are some recent statistics which always surprise small business owners:

– Almost two-thirds of all cyberattacks are now directed at small businesses
– 61% of breaches actually hit smaller businesses last year
– 60% of small businesses go out of business within six months of an attack
*According to USA Today (https://www.usatoday.com/story/money/columnist/strauss/2017/10/20/cyber-threat-huge-small-businesses/782716001/)

CBTech Support implements 3 layers of security to reduce the risk of any business, no matter the size. The security technology we put into place protects our clients at the perimeter, at the workstations and servers, and on the network.

Fill out our contact us form here to learn more about how we can help you stay secure.

Catching a Phish: What is phishing?

Phishing is an email scam designed to trick the recipient in to giving valuable information to a hacker. Have you ever received invoices claiming money owed, unsolicited UPS or FedEx shipping notifications, or emails claiming your online bank password needs to be reset? These are phishing emails trying to reel you in by imitating legitimate businesses and their communications; once you click the link or open the attachment the hacker has set the hook. Here are some Google Image examples of phishing emails: http://bit.ly/2qkHAOU.

Business-grade email systems that have a decent anti-spam filter will catch most phishing emails these days, and anti-virus programs are able to detect and prevent most malicious attachments and phishing websites. To get around these advanced prevention technologies, hackers have become more sophisticated in their approach and have developed a technique called spear-phishing. Spear-phishing is a very targeted attack on a small number of individuals, possibly even a single user. This differs from phishing where the hackers send out thousands upon thousands of emails knowing that only a tiny percentage will ever make it to a user’s inbox, with an even tinier percentage being opened and the bait taken. Spear-phishing is usually supported by social engineering, a practice where the hacker gathers enough information about the target to accurately represent themselves as someone the target interacts with on a regular basis. Common examples of spear-phishing emails are a note from the CEO/Owner to the CFO/Controller asking them to move money to a certain account or an email from “IT” asking a user for their password to resolve an issue. Spear-phishing emails are much more difficult to detect as they usually do not include any links or attachments initially, while the hacker probes his target to see if they will fall for the trick.

How can you protect yourself? The best way to stay protected is through education. Knowing what to look for in an email to determine if it is legitimate, being suspicious of any communication that seems out of the ordinary, and verifying the authenticity of an email through another means like phone or text are all ways to avoid getting caught on the hook. Take our phishing quiz to test your knowledge: http://bit.ly/2zw0wiC. There are also many technologies available to assist in protecting you. Email systems with anti-spam, security software with anti-phishing link tracking, and spear-phishing pattern detection and testing systems are all available to help keep you safe. This article from one of our partners has some great tips on what to look for in an email to determine if it is legitimate or not: http://bit.ly/2yr77Yx.

October is Cybersecurity Month

Pumpkin

What is cybersecurity? Google defines cybersecurity as “the state of being protected against the criminal or unauthorized use of electronic data, or the measures taken to achieve this”. The technology industry uses it as an umbrella term to cover anything from the anti-virus protection on your home computer to corporate policies that define how to respond to a data breach (think Equifax).

So why is cybersecurity important? It’s very easy to be affected by any number of threats these days. Some of the more recent threats involve companies like Equifax and Yahoo, where just having an account means you were affected. Then there is the most recent revelation that all wireless devices have a security flaw that can allow malicious access to anything connected to a wireless device.

Education Concept.

So what can you do? Education is key. The most common way to be affected is through email based scams called phishing attacks. Here are a few examples of these fake emails: http://bit.ly/2qkHAOU. You can also take advantage of local educational events, like the Westfield, NJ chamber’s cybersecurity panel event (details here: http://www.gwaccnj.com/events/cybersecurity/). Making sure you are backing up your data, and using multiple layers of security, like firewalls and anti-virus software, are other ways to minimize your risk. You should also make sure all your software is up to date; this includes Microsoft Windows, Microsoft Office, and any Adobe products.

 

Want to learn more? CBTech Support’s Marc Pickard will be part of a free online cybersecurity panel hosted by Barracuda MSP on October 31 at 2:00pm EST. Use our contact us form to request your free virtual seat.

What Is Ransomware?

ransomware

Sure, you’ve heard the phrase “ransomware”, and some of its specific variants like Locky, Crypto, or WannaCry, since they’ve made headlines, but what exactly is “ransomware”? Google defines the term “ransomware” as “a type of malicious software designed to block access to a computer system until a sum of money is paid”. That’s straightforward and concise, but how exactly does it “block access”? In laymen’s terms, it changes the contents of files it thinks are important, like documents, spreadsheets, pictures, so that you cannot open the file. If you want to open the file, you first need to change the contents back to normal. Of course, you can’t change the contents back to normal without paying money to get a password to do so and that’s why it’s called “ransomware”.

So what can you do to combat “ransomware”? First, have a good backup system in place. Make sure you’re backing up important data, if not entire computers/servers, and that you’re testing those backups to make sure they are able to be restored. Second, employ a multi-layered approach to security. Having multiple layers like anti-virus software, firewalls, file permissions, etc helps ensure that even if a malicious actor gets past one layer they won’t necessarily gain access to your data. Third, make sure all your software is up to date. This includes Windows, Office, Adobe products, and anything else that you have installed.

Want to learn more? CBTech Support is hosting a webinar in conjunction with SCORE of Northwest New Jersey at 12:00pm on Wednesday, October 4. To register, follow this link: http://conta.cc/2hjGDkm

How to work from the beach in Hawaii

It’s August. You’re on vacation. You need to finish up some details to close a last minute deal. You need to access that critical file because you’re the only that can handle. Or maybe you’re the person responsible for payroll and it just happens to fall on a day in the middle of your vacation. You’re out of luck, right? Not so fast! There are many different ways to remotely, and securely, access business resources outside the office.

Disney Aluni resort beach. Photo: Hawaii.com member Tina W.

The first rule of thumb is to ask your technology services provider what methods are available to you. They should be able to help you implement something that fits your needs, budget, and security concerns, if they haven’t already.

The next rule of thumb is that the ways to get to what you need are as varied as the types of resources you want to get to. It all depends on what you need to get to: files like documents or spreadsheets, or applications like QuickBooks. And each business is going to have different requirements, regulations, budgets, et cetera, that will determine what method or methods can be used. This brings the first rule of thumb back in to play: your technology services provider will know what methods fit your situation best.

To learn more about a simple way to get secure access to your files from anywhere, collaborate with your team, and even share documents securely with people outside your organization, download our free whitepaper: 8 Ways to Boost Employee Productivity.

Enjoy your vacation!

Cybersecurity Tips: The Basics

Growing in sophistication, phishing attempts appear trustworthy, but the goal is simple: steal valuable data. With infectious links spreading through any means— email, instant message, and even social media posts—phishing has become one of the most common security challenges facing businesses and consumers.

Many businesses are hit by these attacks simply because they fail to educate their staff about phishing schemes and other cyber threats. Others don’t use and maintain the right technology and managed IT services to prevent the attack in the first place.

Here are some tips to get started:

  1. None of us are immune. When you think of data breaches, you probably think of Sony, Target, or Anthem, but in reality, SMBs are often targeted by cyber criminals as well. In 2014, about 60 percent of all U.S. cyber attacks were aimed at SMBs, according to the Internet Security Threat Report.
  2. Protect yourself from social engineering and phishing attacks. For the most part, you can do this by using good judgement. For starters, don’t open emails from untrusted sources, and if you see an email that looks like it’s from a contact but seems suspicious, give them a call rather than responding via email.
  3. Set up an intrusion-prevention system and security software on all computers. We recommend a combination of antivirus software, firewalls, and spam filters.
  4. Travelers should take extra precautions to guard themselves from cyber threats and protect devices they take on the road. This includes backing up all files, removing sensitive documents and information from their devices, ensuring passwords are in use and that antivirus software is updated.

Download our full list of Cybersecurity Tips here.

Your data prefers to live in the cloud

You have team members working remotely, staff away at a conference, sales personnel out in the field – how will everyone get access to the most current version of every single file?

Some common misconceptions about data in the cloud:

  • Bring your own device – if employees, or some employees, only need access to company data, then you need to buy them a company computer to maintain control over proprietary data.
  • If an employee leaves I can just change the password for Onedrive, Google Drive, or Dropbox and they no longer have access to company data.
  • If my data is out of the office it is less secure, anyone can access it!
  • Expensive infrastructure is required to remotely access company data, such as a VPN.

How does CBTech Support’s Documents Everywhere solve these challenges?

Cloud file sync

Our proprietary product allows you the freedom to access all of your work documents everywhere you are from any device you use. Your team members will have access to all the data they need to perform their tasks, wherever they are, from any device with internet connectivity. Our Documents Everywhere product gives you the ability to:

  • Decide which employees have access to what data from what device.
  • Remove access to company data from personal devices when access is no longer needed, including remote wiping of company data from any device.
  • Provide access to company accounts instead of personal accounts such as OneDrive, Google Drive, or Dropbox.
  • Secure data using high encryption to protect data from unauthorized access.
  • Achieve this solution with convenient monthly billing.

Call us for more information or download our white paper “8 Ways to Boost Employee Productivity with Documents Everywhere“ here

Ransomware Strikes Again

As you may already know, on Friday May 12th there was a massive ransomware attack that at last count has affected over 150 countries and more than 350,000 computers. It is taking advantage of a security hole in Windows that Microsoft fixed in March.

Make sure your system has the latest updates installed, and that your anti-virus has the latest updates as well. Also, be vigilant when checking your emails as that has been the number one avenue for this attack.

Our clients didn’t need to worry about this attack because our services proactively install updates every weekend. In addition, our multiple security layers would block infections like this before they could do any damage.